1. Definitions

Booking contracts negotiated by Stars In Your Bars (the ‘agent’) between the ‘client’ and the ‘artist’. In this respect, Stars In Your Bars acts as an employment agency in issuing this contract and cannot be held responsible for non fulfillment of bookings or non payment of fees.

2. Confirming the booking

Confirmation:
i) 'Confirmation' will mean any verbal, electronic or written acceptance of this booking by BOTH the 'client' and the 'artist'.
ii) All bookings take effect immediately upon 'confirmation'.
ii) Non-signature/non-return of contract is not sufficient to cancel the booking or acceptance of these terms.

Upon 'confirmation' of the booking, Stars In Your Bars will issue a contract to the 'client' for signature and this must be returned within 2 working days. A copy of this contract will be forwarded to the 'artist' for signature immediately, again to be signed and returned within 2 working days. Both the ‘client’ & the ‘artist’ may keep one copy of the contract for their personal records.

Stars In Your Bars will store the signed contract(s) for safe keeping (copies available on request) and will act as the ‘agent’ negotiator between both parties for the period up to and including the date of the event, and for eighteen months after the event.

3. Changes to contract

The agreed booking fees may be subject to change (in agreement with both the 'client' and the 'artist') if any details on the contract are altered. All changes to the contract must be arranged & agreed by Stars In Your Bars in advance of the event.

4. Payment of fees

The agreed booking deposit is due strictly within 5 working days of invoice. Deposit can be paid by cheque or BACS transfer (details on your contract & invoice.)

Unless otherwise agreed by the 'artist' and Stars In Your Bars in writing on the cover of your contract, the balance is payable to the ‘artist’ in cash or by cheque on the day of the event.

5. Cancellations

Cancellation by the ‘client’:

Cancellation by the 'client' is not allowed for any reason except circumstances covered by 'force majeure' (see clause 18.) In the event that the ‘client’ cancels the booking, the ‘client’ agrees to inform Stars In Your Bars immediately. Stars In Your Bars agrees to inform the ‘artist’ of the cancellation immediately.

i) Cancellation by the 'client' within 48 hours of confirmation will not carry a cancellation fee unless the event date is within the following 7 days, in which case the full booking fee will be due.
ii) Cancellation by the ‘client’ after 48 hours of confirmation and up to 90 days from the event will result in loss of deposit and 50% of the remaining balance will be payable by the ‘client’ to the ‘artist’ within 14 days.
iii) Cancellation by the ‘client’ within 90 days and up to 61 days of the event will result in loss of deposit and 75% of the remaining balance will be payable by the ‘client’ to the ‘artist’ within 14 days.
iv) Cancellation by the ‘client’ within 60 days of the event will result in loss of deposit and 100% of the remaining balance will be payable by the ‘client’ to the ‘artist’ within 14 days.

'Artist' cancellation fees should be sent to Stars In Your Bars to be forwarded on to the 'artist' within 7 days of receipt.

Cancellation by the ‘artist’:

Cancellation by the 'artist' is not allowed for any reason except circumstances covered by 'force majeure' (see clause 18.)

In the unlikely event that the ‘artist’ cancels the booking, the ‘artist’ agrees to inform Stars In Your Bars immediately. Stars In Your Bars agrees to inform the ‘client’ of the cancellation and make all reasonable attempts to find a suitable replacement artist of similar standard and style, at no extra cost to the ‘client’. Should a suitable replacement not be found, Stars In Your Bars agrees to refund the ‘client’ their deposit plus any other booking fees already paid in advance.

Should the ‘artist’ cancel a booking under circumstances not covered by 'force majeure' (see clause 18) the ‘client’ may pursue unlimited damages from the ‘artist’ as they see fit. The ‘artist’ also agrees to pay Stars In Your Bars an administration fee equal to the commission due on the booking (referred to previously as the ‘deposit’) and this must be paid to Stars In Your Bars within 5 working days. The 'artist' also agrees to refund the 'client' any difference between the original booking fee and the fee charged by any replacement artist arranged for the ‘client’ by Stars In Your Bars.

There will be no refund given to the 'client' against the booking deposit already paid, and no ‘administration charge’ will be made to the band, if a replacement artist of similar value can be arranged by Stars In Your Bars and agreed by the ‘client’. However, should a replacement artist charge a much lower fee, the client will be refunded a proportionate amount of their booking deposit and the replacement artist will be due their usual fee. Where possible, the 'client' and 'artist' will be contacted to agree this in advance.

If a replacement artist is required last minute and the 'client' is not happy to accept the replacement artist, they must not allow the replacement artist to perform. If the replacement artist is allowed to perform, their full fee will be due.

6. Changes on the day

Where possible, changes to the contract schedule which are unavoidable on the day of the event should first be discussed & agreed with your Stars In Your Bars agent. Should this not be possible, changes are to be agreed between the ‘client’ and the ‘artist’ prior to performance.

Any changes will be subject to these terms and conditions.

If changes negotiated between the ‘client’ and the ‘artist’ on the day of the event are agreed to incur additional costs to the ‘client’, the ‘artist’ accepts full responsibility for arranging the collection of additional fees and agrees that these fees will be subject to Stars In Your Bars’s standard rate of commission. The 'artist' must disclose to Stars In Your Bars additional monies collected within 7 days of the event and forward commission due within 7 days.

7. Re-engagement of the ‘artist’

The ‘client’ agrees to negotiate all future bookings of the ‘artist’ with Stars In Your Bars and not with the ‘artist’ directly, for the period covering the issue date of this contract until 18 months after the event date on this contract.

The ‘artist’ agrees not to hand out business cards or any promotional materials bearing their personal telephone number and/or address, or any other contact details other than those of Stars In Your Bars, to the ‘client’, their guests, staff, venue or contractors. If approached, the ‘artist’ must inform the person/s concerned to contact Stars In Your Bars. Any other action will contravene the terms of this contract, and if you are found to have done this you will cease to be used by Stars In Your Bars and invoiced for commission against any resulting work accordingly.

8. Expenses

If the ‘client’ has agreed on the front of this contract to cover additional expenses incurred by the ‘artist’ (such as taxi’s, food, rehearsal time, hotel, flights etc) the ‘artist’ must provide receipts and an invoice to the ‘client’ within 60 days after the event.

The ‘client’ must reimburse all expenses to the ‘artist’ within 28 days of invoice.

9. Artist service guarantee

The ‘artist’ agrees to provide a performance that is to the best of their ability, and reflects fully the likeness of the ‘artists’ show, as known to Stars In Your Bars and as advertised to the ‘client’ via distribution of the ‘artists’ demo CD’s, promotional materials, profiles, pictures, videos, web page etc. The artist will make every effort to ensure their performance is outstanding, adhere to the client’s wishes within all reasonableness, be polite and courteous with the client, their guests and all venue staff and contractors.

The ‘artist’ agrees to provide all equipment required to undertake this performance, unless the equipment has been contractually agreed to be provided by the ‘client’ or a third party. It is the ‘artists’ responsibility to ensure the good working order & safety of their own equipment, and to obtain all necessary insurances & certification.

The ‘artist’ agrees that their fee is inclusive of all expenses (except those that have been itemised or accounted for separately on the front of this contract), including holiday entitlements, traveling expenses to and from the venue, VAT, tax, N.I. etc and covers any payments whatsoever due to other members of the band.

The ‘artist’ will refrain from excessive drinking before, during and after the performance at all times when the ‘client’ or their guests are present.

The ‘artist’ will not under any circumstances partake of any illegal drug use on the day of the event, or whilst at the event 'venue', or whilst in the presence of the client, their guests, venue staff or other associated suppliers or artists.

The ‘artist’ will not smoke in restricted areas or park their vehicles in restricted areas at the performance venue.

The ‘artist’ will not display any other conduct deemed anti-social, illegal, nor reflecting badly upon themselves, Stars In Your Bars, or the ‘client’.

The adjustment of the volume and sound level of any equipment shall be as the ‘client’ reasonably requires.

The ‘artist’ at the time of agreeing to or signing this contract shall not be under any contract to a third party that might preclude him/her from fulfilling the engagement.

The ‘artist’ agrees not to hand out business cards or any promotional materials bearing their personal telephone number and/or address. The ‘artist’ must inform the person/s concerned to contact Stars In Your Bars. Any other action will contravene the terms of this contract, and if you are found to have done this you will cease to be used by Stars In Your Bars and invoiced for commission due accordingly.

The ‘artist’ shall be suitably and tidily dressed during their performance except with the consent of the client or where the wearing other attire is deemed to be a necessary part of their act.

The ‘artist’ is not employed by Stars In Your Bars and they are responsible for their own accounting and payment of TAX, VAT & National Insurance contributions.

The 'artist' accepts full responsibility for maintaining their own Public Liability Insurance (which should be to a minimum of £1,000,000 cover), their own equipment insurance, vehicle insurance and for carrying out the P.A.T. testing of their equipment.

10. ‘Artist’ equipment

It is agreed by the ‘client’ and the ‘artist’ that the equipment and instruments of the ‘artist’ are not available for use by other performers or persons except by specific permission of the 'artist'.

11. Force Majeure

In cases of ‘Force Majeure’ (which shall be known as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy, act of God), which are not attributable to any act or failure to take preventive action by the ‘artist’ or ‘client’, then the ‘artist’ or ‘client’ may cancel this booking without penalty other than loss of deposit.